The purpose of the board is to advise and make recommendations to the Board of Supervisors and the Director of Library Services concerning policies and procedures for operation of the county free library system. The board also works with the library administration in putting on informative all-Friends workshops. LAB regularly meets at 10 a.m. on the third Wednesday of odd-numbered months in varying locations around the county.  All meetings are open to the public.

 

Library Advisory Board (LAB) Meeting Notes to Auburn FOL

September 20, 2017, Foresthill

Kathleen Edwards

  1. Announcements
  • Mary George (Director of Library Services) reported that there is $34,610.75 in the Placer Community Foundation Library fund.
  • Rocklin FOL has a line item in its budget to contribute to this fund annually.  The Tahoe position on the Library Advisory Board is still vacant.  There are 197,000 people in our Library service area; one-half have active library cards.
  • Robin Guthrie, Foresthill Library Manager, reported that their library experienced a great summer program.  Their library will present tours to 12 classes in October.  First graders get a gift bag.  The local school district pays transportation costs.
  • Foresthill Library serves as a wifi hub for the community as many residents do not have high speed internet in their homes.
  1. Human Resources Study Update:  The project is finished.  The Library’s consultants, Coffin and Associates, have taken out dated language and updated job specifications.  Mary George will talk to Human Resources about the report.  Human Resources will talk to all employees who will be impacted and then take it to Civil Service Commission in October or early November.

 

  1. Facilities Master Plan Update:  A committee of members of the Board of Supervisors and/or representatives is talking with JK Architecture, Inc., the firm engaged to analyze facility needs for the Library system.  Trends in usage of libraries and the accompanying need for adding new features are under discussion.  At the conclusion of these meetings, JK Architecture will make a report of their findings.

 

  1. Technology Update:  Kevin Krosrud, Placer County Information Technology Manager, gave the Library Advisory Board an informative report of the Library system’s Information Technology.  Overall costs for the IT services and supplies are budgeted at $880,000 per year.  The Library system has 144 machines, with $50,000 to $70,000 budgeted per year for replacing computers.  The life-span of equipment is about three years.  The Library has fewer than five mobile devices (one of which is on the Book Mobile).

 

  1. Budget Update:  The Board of Supervisors approved the budget so we are moving into a good budget cycle.  Supplemental requests were not funded, therefore Auburn will no get more hours of service this year (no Monday openings).  The collection budget is about $500,000.  Work will begin soon on planning for next year’s budget.

 

  1. Reports of Friends:  Foresthill:  They have partnered with the local Garden Club at a plant sale, earning $1,000.  They continue their successful auction table which features books that visitors can bid on.  This seems to draw in folks to check on their bids throughout each month.  They send birthday cards to children and sponsor free craft classes led by volunteers.

 

Granite Bay:  They featured local author/radio host Paul Robbins at a book sale.  They will hold their annual chili cook-off in October.  Granite Bay will participate in a shared reading experience, “Read for the Record” which is part of a national campaign to read the same book across the nation.  They are partnering with the fire department by having the fire chief read to children accompanied by fire trucks.  They have joined with the Granite Bay Mom’s Group to organize this event.

Rocklin:  This is a rebuilding year.  They are looking into partnering with another group, perhaps the local Historical Society.  They are continuing their reading at the police station. August featured an author event.

Applegate:  October 14 will be their Book and Bake sale.

Colfax:  They are celebrating the Colfax Library’s 100 birthday on October 7.

 

 

Library Advisory Board (LAB) Meeting Notes to Auburn FOL

July 19, 2017, Tahoe City

Reported by: Kathleen Edwards

  1. Announcements:

Mary George (Director of Library Services) reported that the District 5 Tahoe (Supervisor Montgomery) seat on the LAB is still vacant.

Livia Lewin, Tahoe City Library Manager, reported that their library is well used.  Summer folks re-arrived in May and the Tahoe City Library is at the maximum capacity for those using wifi each afternoon.  There are probably 16-20 computers/laptop/phones accessing at one time.  There is no problem with internet speed, the band width can be turned up or down as needed.  Their children’s programming is well received with 25-30 children for storytime.

  1. Human Resources Study Update:

The Library’s consultants, Coffin and Associates, have looked at every staff position, looking at each to ensure that work being done actually fits that job specification.  Some job specifications were fifteen years old. This study has updated outdated language, i.e., “Xerox” for “photocopy.”  The next steps are to:

  • finish the report by the end of July,
  • present the report to the Human Resources at the county,
  • to present the report to the Library Administrator,
  • and to present the report to Civil Service Commission, probably in October 2017.

At the conclusion of this project the Library will be ready for hires by the end of 2017.

  1. Facilities Master Plan Update

This is probably a 10 year plan.  The contract was signed with JK Architecture Inc.  The Placer County General Fund provides for capital improvements. Monies do not come out of the Library budget.  Once the Facilities Master Plan is completed it will be taken to the Board of Supervisors for their approval and decision for how to allocate and fund projects.  Issues being considered include:

  • How will technology improvements and facility remodel coexist?
  • How will we keep libraries modern and maintained once improved?
  • We need the Board of Supervisors’ support for keeping our libraries up-to-date.
  1. Technology Update – Placer County Library Technology Plan

Library Administration presented a draft of the Technology Plan with the introduction that:  “Every three years the Placer County Library Technology Plan should be refreshed by Library Administration and reviewed by Administrative Services Information Technology staff and the Library Advisory Board.”

Goals and Objectives of the Technology Plan

  • Ensure the availability of public access computers with coaching and assistance in the library.
  • Improve the Library’s website to mirror brick and mortar library services 24/7.
  • Replace outdated systems, software, and services always looking to best practices and improved customer experience.
  • Advance the Library’s ability to offer electronic materials and services.
  • Establish standards for analysis and improvement in areas of library technology performance.
  1. Budget Update

Kellie Heikila reported on new/future hires;  1) library assistant for Colfax, 2) full-time librarian for Tahoe/Kings Beach (posting soon – will leave open until filled), 3) clerks at entry positions (they move around locations), 4)  Applegate branch manager (open 16 hours/week) – this position is also responsible for the Meadow Vista book returns.

Library Advisory Board (LAB) Meeting Notes to Auburn FOL

June 14, 2017

Reported by Kathleen Edwards

  1. Announcements:

Mary George (Director of Library Services) reported that the Library Fund with the Placer Community Foundation received two new donations.  This brings the Fund to $33,285.43.  This fund is meant to grow and mature over many years, capture planned giving donations and living trusts, and be around for generations to come.

A question was raised by a member of the audience about seeking grants to augment Library resources.  Mary reported that the County is looking into hiring a Grant Writer for the whole county.  While our Library Administration is working on keeping our Library’s funding sustainable, Mary does not want to pursue this just for our system.

Mary reported that the Auburn Library landscaping project will begin in August.  This is budgeted from County capital funds not from the Library funds.

Kelly Heikila (Administrative Services Officer) reported that the total donation to the Library from all the FOL groups was $75,000 last year.

There is one vacancy on the LAB to be appointed by Supervisor Jennifer Montgomery representing the Tahoe area.

Felicia Foster, Granite Bay Librarian, reported that their Library is doing well.  Shelves are well stocked and patrons are pleased to see current books available.  Their programming is bringing in lots of folks (from Mother Goose On The Loose, Toddler time, Preschool story time, and monthly elementary school activities (like Lego Club).  They have had a good sign-up for the Summer Program.

  1. Placer County Library Collection Development Policy. (See Attached)

The Collection Development Policy was last reviewed in 2004.  The current revisions update the Policy to reflect the Placer County Library Strategic Plan.  Language was changed to be inclusive of all materials, “including print, audiovisual, digital and electronic formats,” omitting paragraphs describing specific Video/DVD Collections.

The LAB approved these revisions.

  1. Human Resources Study Update:

A consultant is rewriting the library’s job descriptions so that they accurately reflect modern library work and what the staff is actually doing.   All staff filled out PDQ’s (Position Description Questionnaires) and was interviewed by the consultant.

  1. Facilities Master Plan Update

According to the Strategic Plan we need to look at the Library’s maintenance plan (much has been deferred).  We also need to look at the modernization and building capacity.  The library paradigm we all grew up with is not the paradigm for 21st century libraries.  No longer do folks go to a library to just read (we have Starbucks for that), but they gather in groups for technology classes, book clubs, and other meetings.

  1. Budget Update

Kelly Heikila reported the good news that the Board of Supervisors approved the draft budget Tuesday, June 13, which budgets $8,025,616 for the Placer County Library System.  This budget will enable the Library to hire an additional six staff members, bringing our staff total to forty-nine.  Check out the Board of Supervisor’s website for full budget details and explanations.  The final budget will be voted on during the September Board of Supervisors’ meeting.

Thanks to Mary, Kelly, and all the administration for their diligent work on the budget.  And thanks to the public for advocating for the Library with the Board of Supervisors.

 

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